What should be written in the academic conference submission email? When submitting an abstract or paper to an academic conference, it's important to craft a clear and professional email. Here are key components you should include in your conference submission email, along with a sample template:

Components of the Email:

1. Subject Line:

- Clearly indicate the purpose of your email. For example: "Submission for [Conference Name]: [Paper Title]"

2. Greeting:

- Address the conference organizer or committee respectfully. If you know the specific name, use it (e.g., "Dear Dr. [Last Name]"). If not, "Dear Conference Committee" is appropriate.

3. Introduction:

- Briefly introduce yourself and your affiliation.

4. Purpose of the Email:

- Clearly state that you are submitting a paper/abstract for consideration to the conference.

5. Title and Details:

- Include the title of your submission and any other relevant details (e.g., category, keywords).

6. Attachments:

- Mention any attached files (e.g., the manuscript, abstract, etc.) and ensure they are correctly labeled.

7. Contact Information:

- Provide your contact information for any follow-up or queries.

8. Closing:

- Thank the committee for their consideration, and provide a polite closing statement.

9. Signature:

- Include your full name, title, and institutional affiliation.

Sample Email:

plaintext

Subject: Submission for [Conference Name]: [Paper Title]

Dear [Dr. Last Name/Conference Committee],

I hope this message finds you well. My name is [Your Name], and I am a [Your Position, e.g., PhD student, Assistant Professor] at [Your Institution].

I am writing to submit my paper titled “[Paper Title]” for consideration at the upcoming [Conference Name], to be held on [Conference Dates] in [Conference Location]. This work focuses on [briefly summarize the topic/aim of your research, ideally in 1-2 sentences].

Attached to this email, you will find my manuscript formatted according to the submission guidelines outlined on the conference website. If you require additional information or modifications, please do not hesitate to let me know.

Thank you for considering my submission. I look forward to the opportunity to contribute to the conference.

Best regards,

[Your Name]

[Your Position]

[Your Institution]

[Your Email Address]

[Your Phone Number] (if applicable)

Additional Tips:

- Follow Guidelines: Ensure your email addresses any specific submission guidelines provided by the conference.

- Check Attachments: Always double-check that you have attached the correct files before sending the email.

- Proofread: Make sure to proofread your email for any spelling or grammatical errors.

- Follow Up: If you do not receive a confirmation of receipt within a week or two, it may be appropriate to send a polite follow-up email.

By adhering to these guidelines, you will present a professional and organized image to the conference organizers.